Pulaski Technical College: two year community college in central Arkansas

Concurrent Employment-Definitions Information

Concurrent employment exists when a state employee receives compensation from (1) two different state agencies/institutions or (2) from the same institution/agency for additional duties over and above those of the employee’s primary position and regular work schedule and where such duties are clearly not a part of the employee’s primary job. School Districts are NOT considered State institutions.

Concurrent employment does not differentiate between funding sources; therefore any faculty/employees working for two departments or receiving supplemental pay for additional work must have an approved concurrent employment form before the services are to begin and before the Adjunct Teaching Request and PAF indicating the extra earnings are submitted to Human Resources.

The PTC employee (originator) is responsible for the completion and submittal of the Concurrent Employment Request Form. Employees should work with the hiring departments at both the primary and secondary employers to ensure the forms are properly submitted. Penalties for non-compliance are outlined in AR Code Annotated §6-63-307 (2011).

The Primary Employer is defined as the agency/institution employing the employee in a full-time appointment, the employer paying the greater salary, and/or the employer with the longest duration of employment. The Secondary Employer is defined as the agency/institution employing the employee on an adjunct or part-time basis, the employer that is paying the lesser salary, and/or the employer with the shortest duration of employment.

Before PTC employees submit requests to HR for concurrent employment with any institution of higher education within Arkansas (public or private) the employee must have written approval from the Vice President for Learning’s Office. The approval must be submitted to Human Resources with the Concurrent Employment Request Form.

Once both the primary and secondary information is complete, PTC originators must email the saved PDF form (Please DO NOT scan the document) to PTC’s Department of Human Resources (humanresources@campus.pulaskitech.edu) for verification and submission to the Office of Personnel Management (OPM). Forms for PTC employees must only be submitted to OPM through PTC’s Department of Human Resources. Originators are responsible for ensuring the forms are submitted to them by the other state agency/institution and/or emailed directly to PTC’s HR department.

OPM requires all forms be submitted to OPM at least five (5) days prior to the intended start date. To ensure Human Resources has time to verify the information, work with the departments and to make any necessary corrections, the Concurrent Employment Request Form should be submitted to PTC Human Resources at least ten (10) working days prior to actual start date for the secondary appointment. Requests not submitted to OPM five working days prior to the planned start date will require written justification from the department as to why the documents were not received within the timeframe required.

Links to information you will need to complete the concurrent employment request form:

PTC’s Appropriation Act for faculty and non-classified titles: https://myptc.pulaskitech.edu/ICS/icsfs/Arkansas-2012-HB1125-Draft.pdf?target=37ca8ac1-9be3-4968-a0be-fdfb8a6884e1

Classified Salary Scale: https://myptc.pulaskitech.edu/ICS/icsfs/Classified_Salary_Scale.pdf?target=6c47c3c5-3e3e-4773-9beb-d62f96a3eca8

Completion of the Concurrent Employment Form

The Concurrent Employment Request form is available on the State’s Human Resources’ website

(http://www.dfa.arkansas.gov/offices/personnelManagement/Documents/ConcurrentEmploymentRE.pdf). The originator should select “Save As” to save the form and rename it using the originators name and date.

Primary Employer

1. Employee’s Name – Enter the employee’s name.

2. Personnel Number – Enter the last five (5) digits of the employee’s social security number (do not use the employee’s ID-Number). Example: XXX-X9-9999.

3. Primary Employer Information – Enter the primary employer’s name, or the specific department of the primary position if working for the same employer (i.e. PTC/English).

4. Address – Enter the primary employer’s complete mailing address. For PTC enter the address to Human Resources:

Pulaski Technical College

Department of Human Resources

3000 West Scenic Drive

North Little Rock, AR 72118

5. Phone Number – Enter the phone number for the contact person or department including area code.

6. Contact Person – Enter the name of the department contact person for the primary employer.

7. E-mail Address – Enter the email address of the contact person for the primary employer.

8. Job Title – FT Instructor of XXX. Positions involving secondary teaching duties should be designated as an Adjunct Instructor/Area (Math, English, etc.)

9. Position Number – Enter the position number of the employee’s primary position as listed in Appropriation Bill. Enter the actual pay title-90 for FT Faculty; 91 for Adjunct Faculty (not the working title)

10. Pay Grade – This field only applies to classified employees. Enter the pay grade for the employee’s primary position. See spreadsheet for information regarding classified pay grades and salaries.

11. FLSA (Fair Labor Standards Act) Status – Classified Employees are “Non Exempt”. Faculty and Non-Classified employees are “Exempt”.

12. Salary – Enter the employee’s salary for the primary position. Hourly rate for extra labor positions.

13. Line Item Max (LIM) – Enter the maximum salary for the title of the primary position. See spreadsheet for classified titles (see link above). See PTC’s Appropriation Act for faculty and non-classified titles

14. Employment Dates – Enter the employee’s regular work schedule for the primary position (hire date to current or start and end date if not a full-time employee).

15. Work Days – The abbreviated work days for the employee’s regularly scheduled work day for the primary position (i.e. M/W/F and T/Th or M-F).

16. Work Times – Enter the “to” and “from” times of the employee’s regular work schedule for the primary position (should include all scheduled class times and/or regularly scheduled work hours).

17. Duties Performed and Explanation/Justification – Enter a summary of the duties the employee performs in the primary position.

Secondary Employer

1. Secondary Employer Information – Enter the secondary employer’s name, or the specific department of the secondary position if working for the same employer.

2. Address – Enter the secondary employer’s complete mailing address. For PTC use the address for Human Resources.

3. Phone Number – Enter the phone number for the contact person at the secondary employer/department including area code.

4. Contact Person – Enter the name of the contact person at the secondary employer.

5. E-mail Address – Enter the email address of the contact person for the secondary employer.

6. Job Title – Enter the actual pay title-90 for FT Faculty; 91 for Adjunct Faculty (not the working title) of the employee’s secondary position. Positions involving secondary teaching duties should be designated as an Adjunct Instructor.

7. Pay Grade – This field only applies to classified employee. Enter the pay grade for the employee’s secondary position. See above link to a spreadsheet for classified titles pay grades

8. Position Number – Enter the position number of the employee’s secondary position. See PTC’s Appropriation Act for faculty and non-classified titles link

9. FLSA (Fair Labor Standards Act) Status – Classified Employees are “Non Exempt”. Faculty and Non-Classified employees are “Exempt”.

10. Salary – Enter the salary amount for the secondary position.

11. Line Item Max (LIM) – Enter the maximum salary for the title of the secondary position. See spreadsheet for classified titles (see link above). See PTC’s appropriation act for faculty and non-classified titles

12. Employment Dates – Enter the date for which the additional duties will occur. This cannot be longer than 12 months and cannot cross fiscal years.

13. Work Days – Enter the abbreviated work days for which the employee is expected to complete the concurrent employment.

14. Work Times – Enter the “to” and “from” times the employee is expected to perform the concurrent employment.

15. Duties Performed and Explanation/Justification – Enter a summary of the duties the employee is expected to perform under the concurrent employment.

Signature of Primary and Secondary Approving Authority – Leave this line blank. Human Resources will complete this information before submitting to OPM for approval. OPM will not approve forms from individuals not listed with OPM as the designated HR Representative.

Department of Finance and Administration – Leave this section blank. The Chief Fiscal Officer of the State of Arkansas signs in this section.

Concurrent Employment Request Processing Flow Chart

Will Employee receive additional payment?

Upon Originator Request, & after providing Primary Dean a list of all PTC Supplemental Assignments, Primary Department/Agency (PD) Originates Form

Originator Requests Primary Employer/ Department Send Form to Secondary

No Action

PD Forwards Form

to Secondary Department (SD)

Secondary Department/Agency (SD) Completes Secondary Part

SD Forwards Form to PTC Human Resources

Originator Requests Secondary Department to Send Form to HRD

HRD Reviews & Submits Form to OPM

Employee (Originator) is allowed/asked to Teach Classes or Perform Work beyond his Primary Position Requirements.

Employee Completes and submits Concurrent Approval Form, listing all PTC Supplemental Assignments to VP for Learning*

Originator Retrieves Form

Copies of the form are returned via regular mail to the PTC Human Resources and the listed contact from the other institution/agency with the decision from the Chief Fiscal Officer of the State.

Yes

No

Yes

No

No

Yes

Originator Provides HR Form

*If no teaching is involved, skip this step.

>Back to Human Resources